Entrepreneurs are all familiar with the art of planning ahead. Planning ahead is especially crucial when it comes to business travel—if you want to ensure that your trip is as cost-effective as possible, you’ll want to make the necessary preparations as far in advance as you can. Know which areas to cut back on, without sacrificing comfort and convenience for your employees. Read on for some tips on how to reduce small business travel expenses.
1. Stick to the Same Hotel and Airline
Consistently staying in the same hotel chain when traveling ensures that you’ll make the most of hotel points and benefits. Choose a hotel that has a nice rewards package for frequent visitors. The same goes for airlines—stick to one so that you can receive a corporate discount and frequent flier miles as often as possible.
2. Have a Firm Reimbursement Policy
Make it clear to employees what travel expenses can be reimbursed, and which cannot. You can also place a cap or limit on how much can be spent per day on food, transportation, etc.
3. Negotiate Corporate Rates
Many transportation companies, travel agencies, and hotels offer special amenities or discounts to corporate travelers.
4. Book Ahead of Time
Hotel fees and airfare are often most expensive when booked a day or two before. Try to plan business travel as far in advance as possible. Once travel dates have been decided, book flights and hotel stays immediately. But don’t make reservations until travel dates are set—you want to avoid those late fees.
5. Use Free Transportation
Many hotels provide free shuttle service between hotels and local businesses or conference centers. Require employees to use these free modes of transportation instead of taxis whenever possible.
Biz2Credit can help you figure out the best path for your small business. Visit the website or call (877) 861-2210 for help.