Every company fears a possible data breach – especially nowadays, when hackers and security issues seem to be in the news daily. There are ways to protect your company’s data, though, and not every business adopts them. Make sure you’re one of the businesses that are in the know.
You’d be surprised how much more secure your company’s information will be if you encourage all employees to log off or shut down their computers before leaving work for the day. It will save electricity, too.
Use the Cloud
More and more businesses are discovering the wonders and benefits of using the cloud to store data. No more physical data servers that crash and slow down your company’s computers. The cloud is a convenient – and oftentimes, safer – way of sharing information. Plus, it’s convenient, and your employees will be able to work together from separate locations.
Don’t let just anyone from the company access sensitive information. In fact, keep copies of important, sensitive data on as few computers as possible. The less of a footprint you leave, the less likely it is that the data will someday by snatched up in the wrong hands.
Companies that encrypt sensitive data are less likely to have their information compromised even in the event of a breach. Many applications and databases can easily encrypt information on your company computers. Don’t skip this crucial step.
Even in safe neighborhoods, it’s not a good idea to forego a security system. Hackers don’t just infiltrate servers from their computers in a remote location – some do break and enter to steal information that way. Install a reliable security system to ensure you’ll never have this situation on your hands.
Be Careful What You Download
Carelessly downloading e-mail attachments can circumvent even the most vigilant anti-virus software. Never open an e-mail attachment or click on a URL from someone you don’t know. (The Nigerian prince is not really going to give you millions of dollars.) Also, and be wary of forwarded attachments from people you do know who typically do not forward such things.
Hacking is becoming something of an epidemic. The FBI suggests establishing a firewall (and keeping it turned on), installing or updating antivirus software, and antispyware technology. A firewall helps protect computers from hackers who might try to steal passwords or other financial information. Software firewalls are recommended for single computers; for multiple networked computers, hardware routers provide firewall protection. Antivirus software detects malicious viruses and removes it. Most antivirus software update automatically – often on a daily basis.
Don’t let a security breach ruin everything you have worked for. It’s important to take the necessary steps to prevent a breach before it happens.
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