In the end, the decision whether co-workers should share a room on a business trip is one that is solely up to the business owner. However, all business owners should consider several factors before making such a decision based on the numbers only. It is quite obvious the immediate financial cost of work-related travel is drastically reduced by requiring employees to share a hotel room. The problem comes with the indirect costs that could be related.
Potential for Legal Issues
While there is no law that requires employers to provide employees with their own room during work related trips, there are laws regulating the privacy of medical information. Forcing employees to share rooms could cause issues in this area, as an employee that requires medication or medical equipment could feel their privacy is being breached.
The Comradery Argument
Many business owners will argue that sharing a room builds relationships and strengthens teams. While this is definitely one possible scenario, there are too many other potential scenarios that could play out to use this reasoning in decision making. Having to live around another person’s toiletries, dirty laundry, and annoying habits, even for just one night, could have the complete opposite effect. The repercussions of such dissatisfaction could last much longer than would make the original savings worth it.
Respect and Morale
Direct financial savings are important, but sometimes indirect financial costs have a greater effect on a business. It is quite possible for employees to feel disrespected and undervalued by a company that requires them to travel for business and does not ensure their comfort in the process, at least minimally. While sharing a room is not a big deal for some, others see it is a major issue. Some great employees could be lost, or at the very least their work quality undermined, by continuation of such treatment.
Business owners have to consider how many people to send on a trip in the first place. If the travel is to an important conference, then multiple employees likely should attend. There are costs beyond just the hotel room: air fare and other transportation, meals, and other expenses that will have to be reimbursed. Determine if the goals can be accomplished with fewer people traveling and potentially having to double up.
The bottom line is, there are other ways to save. Maybe not everyone gets to go on every the trip, or maybe the per diem needs to be reduced slightly. Biz2Credit can help with the costs of training and other everyday costs of business growth by connecting you with lenders from our extensive network. They offer expansion loans, small business lines of credit, and more to help your business reach its fullest potential. Visit Biz2Credit.com today to find out more.