As your business gets bigger and more influential, there’s a good chance your monthly expenses grows just as quickly. Those monthly expenses include everything from payroll to office supplies to company business trips. Companies can rack up quite a tab when sending employees to other cities for conferences, meetings, or events, but business trips are unavoidable. So how can business owners make sure to spend less money on these costly trips? Read on for our tips.
1. Fewer Amenities
Five-star hotels tend to be pricier than three-star hotels, just as business class plane tickets are a lot more expensive than economy class ones. If you can’t afford it, you don’t have to offer your employees the absolute best in terms of travel. A clean hotel room with continental breakfast and shuttle service to the airport is something lots of hotels provide at a low rate. Choose one of these hotels for your business travellers, and save the fancy suites for when you can afford it. The same goes for plane tickets; let your employees fly economy for now, and you can upgrade them when you have the funds to do so.
Want to avoid business trips as much as possible? Thanks to technology, it’s possible to feel like you are in the same room as another place even when you are several time zones apart. Video conferences are becoming increasingly common, even within Fortune 500 companies. They give you the real-time benefit of a face-to-face meeting, while saving you the trouble of sending an employee on a several-hour long flight.
While employees are traveling, you should cover their expenses for necessities – things like food, transportation, and cell phone data usage. To avoid running the risk of this privilege being taken advantage of, set a daily budget for each employee. Make it clear that daily expenses cannot go above a certain amount. This helps to ensure that your employee doesn’t come back with a bill showing that he or she enjoyed a sushi dinner for one that cost hundreds of dollars.
4. Keep It Brief
When you do need to send your employees out of state or even out of the country, try to keep the trips as short as possible. This ensures your employees don’t run out of stamina. Try to also shoot two birds with one stone whenever possible. Don’t send five people on the trip for a job that just two people can do by themselves. Try to arrange trips in such a way that employees can meet with several clients on one trip, for example. This helps you and your company get the most out of every trip.
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