Backing up your company’s data may seem simple enough, but there can be a huge gap between storing your data and doing it effectively.
For instance, if one person is in charge of your data backup strategy and that individual falls ill or is incapacitated, can anyone else in your organization access your data? Or does only one person have the password(s)? For many small businesses, the consequences of such a scenario can be devastating.
Natural disasters and other unforeseen events, such as a power outage, can make documentation disappear suddenly and without warning. This sort of data catastrophe typically occurs when a business relies exclusively on an on-site database for all of its data storage. That’s why, in addition to a local backup system, on offsite backup system through a third party makes perfect sense. And the best such system is the cloud.
The fact that the cloud allows you to store almost everything related to your business means that it can protect your business from a major disaster. It’s also easy to access on any mobile device, which allows you to restore documents instantly from anywhere. While cost is a consideration, there are now many providers of cloud protection that are less costly, but still reliable.
Of course, if your business is a startup without much data, a USB portable drive may be all you need to keep your data safe. These drives are relatively inexpensive, so creating multiple backups can be cost-efficient.
Some businesses back up their documentation only once or twice a day. But if your business has data that changes constantly, a continuous backup system is imperative. In addition, a continuous backup system cannot guarantee reliability around the clock, so another source of protecting your data can be just as important.
Any documents you need to keep your business running require continual backup, including a backup test to assure it’s all being saved correctly. But insurance papers and any documents detailing the operation of your business should be top priority when it comes to protection. Compliance-related documentation also deserves extra attention. Failure to properly back up these types of documents could put your business in financial and legal jeopardy.